EarshotMeeting cost calculator
Every meeting spends real money — salaried time in a room. Put in the numbers and see what a single meeting costs, and what it adds up to over a year if it's recurring. Nothing is sent anywhere; the maths runs in your browser.
Assumes 2,080 paid hours a year and 47 working weeks. Salary only — real "fully loaded" cost (tax, overheads, tools) runs higher.
Why bother costing a meeting?
Because the number is usually bigger than it feels. A weekly 45-minute sync with six people on decent salaries quietly runs into five figures a year — before anyone counts the context-switching on either side of it. Seeing the figure is a cheap way to ask the useful questions: does everyone need to be here, does it need to be this long, and does it need to be a meeting at all?
How the calculation works
It's deliberately simple and transparent: each person's annual salary is divided by 2,080 working hours to get an hourly cost, multiplied by the number of attendees and the meeting's length in hours. For recurring meetings, the annual figure multiplies the per-meeting cost by how often it runs across 47 working weeks (leaving room for leave and holidays). It counts salary time only — the true cost, once you add on-costs and the opportunity cost of the work not being done, is higher.
The other cost: writing it up afterwards
The meeting itself isn't the only spend. Someone usually loses another chunk of time turning it into notes and action items — or, more often, nobody does and the decisions evaporate. That's the job Earshot takes off your plate: it records the meeting locally on your Windows PC (no bot in the call), then writes the summary, the decisions and the action items automatically, so the expensive hour actually produces something you keep. It's free and open source to self-host, or US$9/month on Plus.
Make the expensive hour count.
Earshot turns every meeting into clean notes and action items, automatically — recorded locally, no bot in your call.